Library Feeds
"Green" Building
USE OF PROGRAM ROOMS BY THE PUBLIC
Need for this Policy:
A policy is required to establish the terms and conditions for public use of the Library's Program Rooms.
Policy:
The Program Rooms of the Library, when not otherwise scheduled for Library programs or purposes, are available under the following general conditions:
- Program Rooms will only be available for use during the hours the Library is open to the public.
- The individual reserving and assuming responsibility for the room must be:
- at least 21 years of age
- a resident of the Clifton Park-Halfmoon Library District
- A Clifton Park-Halfmoon library holder in good standing
- Rooms may be reserved by any individual or group up to four (4) times per year.
- No charge shall be made for admission to any program or meeting. However, groups that normally collect dues/membership fees may use the Program Rooms so long as their meeting on Library premises, are open to the public at no charge.
- If Library equipment (such as projectors or audio- visual units) is used, a $25 fee is charged.
- Light refreshments may, with prior approval, be permitted in designated rooms. No alcoholic beverages may be served. Smoking is prohibited.
- The reserving party is responsible to leave the room in the same condition as it was when they arrived.
- The Library charter states that the Library shall not participate in, or intervene (including publishing or distributing statements) in any political campaign on behalf of any candidate for public office. Thus Program Rooms may not be used for these purposes.
- A Reservation Form provided by the Library must be filled out and any fees due paid when requesting a room reservation. The completed and approved Reservation Form must be presented to the Library at the time of the reservation for admittance to the room.
- Programs may not be used to directly solicit business or collect contact information from program attendees to market any product or services.
- There shall be no distribution of literature on library property either inside or outside, other than to program participants in the program room. All literature is subject to library approval.
- An organization may not use the name, address, or phone number of the Clifton Park-Halfmoon Public Library in its literature, nor have the library serve as the address of record for an organization.
Room Reservation
- Rooms may be reserved with the understanding that, on occasion, special library programs will take precedence over an existing reservation. In such cases, every reasonable effort will be made, in a timely manner, to notify the person (s) having made the reservation of the cancellation of this portion of their reservation.
- Programs of an educational nature:
- Rooms may be reserved for programs of educational value and discussion of current public questions. Such programs must be open to the public.
- Rooms may not be reserved more than 10 weeks in advance of the reservation date.
- Programs/Meetings for any other non-commercial use:
For purposes other than above educational nature, any Program Room not otherwise scheduled may be reserved up to two (2) weeks in advance, but no later than 48 hours before the intended use if room setup is needed.
Responsibilities:
Abuse of this Room Policy may preclude further room reservations. It is the responsibility of the Director to ensure adherence to this Policy.